Terms & Conditions
We can’t wait to get started on your project! Ahead, we’ve mapped out all the deliverables for this project so you know what you’ll be receiving, a list of the brand assets that you’ll need to provide before we get started (see Client Responsibilities), phases and the revision process so you can plan accordingly! This ensures every project is a major success from the start.
Ultimate Brand Style Guide: Agency to create comprehensive brand guidelines, including:
*Print-ready files and layouts are available upon request for an à la carte upgrade.
Website Design:
Targeted SEO Research Suite:
Google-Friendly SEO-Optimized Blog Posts (3):
Social Media Accelerator:
Note: At this time we do not create video content for social media. Static social media graphics only.
PRE-PROJECT CONSULTATION
Agency shall provide Client with one Pre-Project consultation.
The Parties shall agree on an acceptable date and time for conducting the Visionary Kick-Off Call, which is the pre-project consultation, via Zoom. This consultation may be scheduled no later than 10 business days from the day the client sends through first payment and agrees to the terms and conditions.
COST
The total cost of all services Agency agrees to provide to Client on a monthly basis for the Brand Lab Breakthrough (the “Total Cost”). Total Cost is inclusive of Agency’s Services, any setup time, and out-of-pocket costs, administrative fees, assistance, and subcontractor costs.
Monthly Cost: $4,500 per month, for 3 months.
Total Cost: $13,500.
To ensure a smooth project, the client must provide all brand assets within 7 days of the project start date.*
This includes, but is not limited to:
*The official project start date is the date of the Visionary Kick-Off Call. The Visionary Advantages Team cannot commence work until all brand assets are received and access is granted across all necessary platforms. If your brand has existing materials in any of the above categories, please provide them. If you do not, our team will create them as part of this project.
To help you track where we are in your project and know what’s expected when, here’s a phase-by-phase breakdown of the Brand Lab Breakthrough experience. This structure keeps everything on track so we can create magic without delay!
Phase Completion Process: Each phase is broken down to ensure we’re all on the same page and remain within our project’s goal timeline. Once a phase is complete, the projects within that phase and revision rounds are considered approved and completed. However, if change requests are made after they have already been approved and considered complete, the new revisions will be charged at our $125 hourly rate.
Estimated Timeline: Weeks 1–2
Focus: Brand Alignment
What Happens:
Client Deadlines:
Estimated Timeline: Weeks 2–6
Focus: Crafting your signature look.
What Happens:
Client Deadlines:
Estimated Timeline: Weeks 5–10
Focus: Design & Development
What Happens:
Client Deadlines:
*Once a page is approved for development, only minor updates—like text edits or photo swaps—can be made. Major design changes beyond text edits or photo swaps require a separate scope of work.
What Goes Beyond a Text Edit or Photo Swap?
Once a design is approved and moves into the next phase, we consider that version final (with the exception of text edits and photo swaps on webpage designs when it is in the development stage).
If you need larger updates down the road—like new mockups, original artwork from our team, major color adjustments that impact the full page, or adding brand-new sections—those requests are considered a fresh design phase and will be scoped accordingly at our $125 hourly or a project-based rate.
Estimated Timeline: Weeks 8–12
Focus: Building your brand’s content base
What Happens:
Client Deadlines:
You have 30 calendar days to launch once we reach the end of the 3-month project. If you’re not ready to launch and want to delay it, you may continue to remain on our Visionary Managed Hosting plan for $154 per month. This will automatically be charged to your credit card, unless you opt to move your website to another hosting platform. If you opt to move to another platform, we will help you do so within this 30-day timeframe. The launch will then be considered client-led and Visionary Advantages is no longer responsible for launching the website within this project’s scope.
If you need help launching at a later time, we are always here to help! For delayed launches, we offer ongoing support plans and hourly assistance projects.
This project includes “done-for-you” social media scheduling and posting. We start scheduling posts to go live at the end of the 3-months as soon as your brand is ready to launch the website. We schedule the posts at a 2+ posts per week cadence on average, until we finish posting the 24-social media posts we created for you (maximum of 3-months post-launch.)
If your brand is not ready to start scheduling its social media posts within 30 calendar days after our 3-month project is complete, Visionary Advantages will hand off the social media captions and graphic deliverables for the brand to post at their own discretion. Visionary Advantages will no longer be responsible for scheduling and posting the brand’s social media at this point.
To keep everything on track, it’s important to submit revision requests by the agreed upon deadline for each phase.
Revisions received after the deadline will incur an additional fee of $100 for every 5 business days past the deadline. This helps us keep the project moving efficiently! For example, if your revision request is due by October 10th and we don’t receive feedback until October 15th, a $100 fee would be applied. If revisions are received after October 20th, the fee would increase to $200.
Late revisions may also impact the overall project timeline.
*Fees for late revisions will be automatically charged to the credit card on file.
Each design phase includes up to 2 revision rounds. Should additional revisions be needed beyond the included rounds, or if requests are submitted after the approval deadline, they will be billed at $125 per hour. This helps us maintain a focused workflow that allows us to deliver the project on time.
Revision rounds do not roll over at any time.
Once a deliverable has been approved and confirmed by the brand, that part of the project is considered complete.
Examples:
We are excited for the opportunity to collaborate and bring your brand to life!
Once the project begins (upon completion of the Visionary Kick-off Call), the client is responsible for payment of the full 3-month term. Due to the highly customized nature of our services and the significant upfront strategy and design work performed, no refunds will be provided once the project is underway. If a client chooses to cancel early, they are still responsible for any remaining payments. Please see our full Terms & Conditions at visionaryadvantages.com/legal for more about our Cancellation & Refund policy.
For additional legal terms — including but not limited to our Force Majeure clause, Cancellation & Refund Policy, limitation of liability, and other important provisions — please refer to our full Terms & Conditions at visionaryadvantages.com/legal.