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Terms & Conditions
Illuminating Website Design
À La Carte: One or Five Page Design Options
*Requirement before starting: This project requires the brand to provide brand direction and assets. You can’t bake a cake without the ingredients, and it is the same for a Visionary Website! If you do not have a brand guide already, we recommend starting here (we have a brand guide and brand style blueprint options!)
Have the brand guide essentials set? AWESOME! We can’t wait to get started on your project! Ahead, we’ve mapped out all the deliverables for this project so you know what you’ll be receiving, a list of the brand assets that you’ll need to provide before we get started (see Client Responsibilities section), phases and the revision process so you can plan accordingly! This ensures every project is a major success from the start.
SERVICE DELIVERABLES:
Visionary Website Review Sessions, which includes:
- Visionary Kick-Off Call: Onboarding call (1)
- Website Design Review Calls
Website Design:
- Fully-designed WordPress Website (5 pages or 1 page, depending on the package you selected) with up to 2 revisions per page.
- Includes Graphic Design, Copywriting, and Development.
PRE-PROJECT CONSULTATION
Agency shall provide Client with one Visionary Kick-Off Call.
The Parties shall agree on an acceptable date and time for conducting the Visionary Kick-Off Call via Zoom. This consultation may be scheduled no later than 10 business days from the day the client sends through first payment and agrees to the terms and conditions.
Total Cost for 1-Page Website: $2,500.
Total Cost for 5-Page Website: $7,600.
CLIENT RESPONSIBILITIES
In order for the Agency to get started, the client must provide all of brand assets within 7-days of the project start date.*
This includes, but is not limited to, the following:
- Complete the Visionary Questionnaire (provided by Visionary Advantages via email once you sign up!)
- Brand Guidelines
- All logo files
- Brand Colors
- Brand Fonts
- Brand Graphics
- Photo Assets (including leadership headshots, if applicable)
- Video Assets
- Admin Access to web domain URL & SSL certificate
- Share Any Brand Requirements Up Front
- Share Any Rules & Regulations Up Front
*The official project start date is the Visionary Kick-Off Call date. Visionary Advantage Team cannot start projects until all brand assets are received and access is granted across all necessary platforms.
PROCESSES, REVISIONS, & TIMELINES
To help you track where we are in your project and know what’s expected when, here’s a phase-by-phase breakdown of the Illuminating Website Design experience. This structure keeps everything on track so we can create magic without delay!
Phase Completion Process: Each phase is broken down to ensure we’re all on the same page and remain within our project’s goal timeline. Once a phase is complete, the projects within that phase and revision rounds are considered approved and completed. However, if change requests are made after they have already been approved and considered complete, the new revisions will be charged at our $125 hourly rate.
PHASE 1: Strategy & Set-Up (Week 1)
Estimated Timeline: Week 1
Focus: Brand Alignment
What Happens:
- Visionary Kick-Off Call (Up to 60 minutes)
- Client submits brand assets, questionnaire, and access credentials (see Client Responsibilities)
- Once we have all your assets ready to go: we’ll start designing your home page!
Client Deadlines:
- Submit all brand assets within 7 days of the Kick-off Call
PHASE 2: Website Design & Development (Weeks 2-6)
Estimated Timeline: Weeks 2-6 (for 5-page websites) Weeks 2-3 (for 1 page website)
Focus: Design & Development
What Happens:
- Home Page Design → up to 2 revision rounds
- We need a confirmed home page design approval before moving into design for the other webpages, so it’s critical we get this page revised and approved in a timely manner!
- Other Page Designs (4) → up to 2 revision rounds per page (not applicable for 1-page website projects)
- Website Development begins upon approval.*
- Website Revision Process: up to 2 revision rounds per page
Client Deadlines:
- Approve each phase to avoid delays
- Submit feedback within 3 business days of each milestone
*Once a page is approved for development, only minor updates—like text edits or photo swaps—can be made. Major design changes beyond text edits or photo swaps require a separate scope of work.
What Goes Beyond a Text Edit or Photo Swap?
Once a design is approved and moves into the next phase, we consider that version final (with the exception of text edits and photo swaps on webpage designs when it is in the development stage).
If you need larger updates down the road—like new mockups, original artwork from our team, major color adjustments that impact the full page, or adding brand-new sections—those requests are considered a fresh design phase and will be scoped accordingly at our $125 hourly or a project-based rate.
PHASE 3: Website Launch!
Estimated Timeline:
Week 6: for 5-page websites
Weeks 3-4 (for 1 page website)
Estimated timelines are subject to timely client feedback and approvals.
Focus: Go Live!
What Happens:
- Website launch or continued web hosting option
Client Deadlines:
- Approve final website to go live or opt into Visionary Managed Hosting within 30 days
Website Launch Timeline
You have 30 calendar days to launch once we reach the end of the project. If you’re not ready to launch and want to delay it, you may continue to remain on our Visionary Managed Hosting plan for $154 per month. This will automatically be charged to your credit card, unless you opt to move your website to another hosting platform. If you opt to move to another platform, we will help you do so within this 30-day timeframe. The launch will then be considered client-led and Visionary Advantages is no longer responsible for launching the website within this project’s scope. After this 30-day window, the project will be considered complete and any remaining balances will be due in full, regardless of whether the client chooses to proceed with launching the website at a later date.
If you need help launching at a later time, we are always here to help! For delayed launches, we offer ongoing support plans and hourly assistance projects.
LATE REVISION REQUESTS
To keep everything on track, it’s important to submit revision requests by the agreed upon deadline for each milestone.
Revisions received after the deadline will incur an additional fee of $100 for every 5 business days past the deadline. This helps us keep the project moving efficiently! For example, if your revision request is due by October 10th and we don’t receive feedback until October 15th, a $100 fee would be applied. If revisions are received after October 20th, the fee would increase to $200. Fees for late revisions will be automatically charged to the credit card on file.
Late revisions may also impact the overall project timeline, which will be discussed as needed.
REVISION LIMITS AND FEES
The Illuminating Website Design includes up to 2 revisions per design phase at no additional cost. If more revisions are needed or requests come in after the deadline, a fee of $125 per hour will be applied to ensure we’re collectively staying within scope and delivering your project smoothly and on time.
Revision rounds do not roll over at any time.
Once a deliverable has been approved and confirmed by the brand, that part of the project is considered complete.
Examples:
- If your homepage design is approved to move into development, any changes beyond text edits or photo swaps will be billed at our $125 hourly design rate or scoped as a separate project.
SEE OUR FULL TERMS & CONDITIONS PAGE
For additional legal terms including our Cancellation & Return Policy, Force Majeure clause, and more- please refer to our full Terms & Conditions at visionaryadvantages.com/legal.