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Terms & Conditions
Visionary Packaging Design
We can’t wait to get started on your project! Ahead, we’ve mapped out all the deliverables for this project so you know what you’ll be receiving, a list of brand assets that you’ll need to provide before we get started (see Client Responsibilities section), phases and the revision process so you can plan accordingly! This ensures every project is a major success from the start.
SERVICE DELIVERABLES:
- Visionary Pre-Project Consultation Call: One call to discuss new packaging design concept and design requests
- Revision Calls: Up to 2 total. Additional revisions will be communicated through email approvals and a collaboration document.
Visionary Packaging Design*
- Up to 3 Designs to be shared with Client for review. (for one brand.)
- Client to select one design layout to move forward with into the revision phase.
- Once revisions are completed and approved, we’ll then export and provide print-ready files.
- 3D Rendering of Merchandise to show full design (one colorway)
- If you’re purchasing more than one packaging/label design, we will provide 3D rendering group mock-ups for the finalized designs (set of up to 6).
- Up to 3 revision rounds total to go over design options and revision requests. Can be communicated over Zoom or email.
- Select one final design and we’ll create print-ready files for you!
- Full digital suite (Ai files, svg, png, jpeg.)
*Please note that this project is for our design services only. We do not print or create the actual labels or packaging. Additional 3D renderings are available à la carte.
COST
The total cost of all services Agency agrees to provide to Client on a one-time basis for Visionary Packaging Design (the “Total Cost”). Total Cost is inclusive of Agency’s Services, any setup time, and out-of-pocket costs, administrative fees, assistance, and subcontractor costs.
Total Cost:
For fully developed designs with print-ready files, the total cost starts at $2,000 per item. Final cost depends on the complexity of your design and will be discussed and confirmed in writing before we proceed.
Additional colorways (e.g. for different scents or flavors): $1,500 per item.
CLIENT RESPONSIBILITIES
In order for the Agency to get started, the client must provide all of the brand assets within 7-days of the project start date.*
This includes, but is not limited to, the following:
- Complete the Visionary Packaging Design Questionnaire (provided by Visionary Advantages via email once you sign up!)
- Brand Guide (if you have one)
- All logo files
- Brand Colors & Font Preferences
- Packaging Design Requirements & Templates for your selected Printer
- Complete requirements for this packaging design — including, but not limited to, specific language or phrases to include, required logos, QR codes, legal disclaimers or restrictions, and any other essential content or elements.
Your project officially begins once your payment is received and you’ve agreed to these Terms & Conditions.
Please note: we can’t get started until all required brand assets and complete design requirements are provided.
PROCESSES, REVISIONS,& TIMELINES
To help you track where we are in your project and know what’s expected when, here’s a phase-by-phase breakdown of the Visionary Packaging Design experience. This structure keeps everything on track so we can create magic without delay!
Phase Completion Process: Each phase is broken down to ensure we’re all on the same page and remain within our project’s goal timeline.
Once a phase is complete, the projects within that phase and revision rounds are considered approved and completed. However, if change requests are made after they have already been approved and considered complete, the new revisions will be charged at our $125 hourly rate. Revision rounds do not roll over at any time and cannot be used on additional designs beyond those defined in the scope of this project.
PHASE 1: Brand Alignment (Week 1)
Estimated Timeline: Week 1
Focus: Brand alignment
What Happens:
- Client submits completed Visionary Questionnaire
- Visionary Pre-Project Consultation Call on Zoom
- Client provides brand assets (logos, colors, fonts, inspiration, etc.)
- Agency reviews any product specs (product style, format needs, production vendor info if applicable)
Client Deadlines:
- Submit all assets and Questionnaire before design work begins
- Schedule Visionary Pre-Consultation Call
- Confirm packaging design type, specs, and any must-haves
PHASE 2: Initial Design (Week 2)
Estimated Timeline: Week 2
Focus: Design Packaging
What Happens:
- Agency designs up to 3 unique packaging designs concepts for review.
- We’ll review the initial design mock-ups with you on a call. You’ll then select one design to move forward into the revision phase.
Client Deadlines:
- Review all concepts and select 1 design direction to move forward with
- Provide decision within 5 business days of receiving the designs
PHASE 3: Revisions & Finalization (Weeks 2-3)
Estimated Timeline: Week 2-3
Focus: Final Review
What Happens:
- Up to 3 rounds of revisions included on your selected design.
- Agency applies edits and reshares updated files for review
Client Deadlines:
- Submit feedback within 3 business days for each round of revisions
- Final approval required to move to production file formatting and 3D rendering export.
Note: Once the one design direction is approved to move into revisions, we will be developing only one design. New design concept requests require a separate scope of work and cost.
PHASE 4: Production-Ready Files
Estimated Timeline: By end of week 3 (subject to timely client feedback and approvals).
Focus: File delivery
What Happens:
- Final design exported into print-ready formats (PDF, AI, EPS, PNG or per vendor requirements)
- 3D Rendering files exported for brand’s use.
- Files delivered via shared folder
Client Deadlines:
- Notify us of any specific vendor requirements or print specs prior to design export
File Delivery Clarification
Once final production-ready files are delivered to the client, Visionary Advantages retains no responsibility for print outcomes, color discrepancies, or third-party printer errors. It is the client’s responsibility to provide accurate printer specifications prior to file delivery.
LATE REVISION REQUESTS
To keep everything on track, it’s important to submit revision requests by the agreed-upon deadline for each milestone.
Revisions received after the deadline will incur an additional fee of $100 for every 5 business days past the deadline. This helps us keep the project moving efficiently! For example, if your revision request is due by October 10th and we don’t receive feedback until October 15th, a $100 fee would be applied. If revisions are received after October 20th, the fee would increase to $200. Fees for late revisions will be automatically charged to the credit card on file.
Late revisions may also impact the overall project timeline, which will be discussed as needed.
REVISION LIMITS & FEES
Each design phase includes up to 3 revision rounds. Should additional revisions be needed beyond the included rounds, or if requests are submitted after the approval deadline, they will be billed at $125 per hour. This helps us maintain a focused workflow that allows us to deliver the project on time. Additional revision requests may be communicated via email or collaboration document.
Revision rounds do not roll over and may only be used on the approved design(s) within this project’s scope.
Once a deliverable has been approved and confirmed by your brand, that part of the project is considered complete.
FAQ
Here are answers to a few common questions about scope adjustments and add-on pricing.
What if I want to revise more than one design, or request additional new designs? If you would like to see additional designs revised in addition to the one that is included in this project—those requests will be scoped accordingly at our $125 hourly or a project-based rate.
Can I change the design after I approve it?
Once your selected design is approved and files are exported for production, any additional changes or updates would require a new project scope and additional fees.
For additional fully developed designs with print-ready files, the total cost starts at $2,000 per item. Final cost depends on the complexity of your design and will be discussed and confirmed in writing before we proceed.
For additional colorways (e.g. for different scents or flavors), the total cost is $1,500 per item.
SEE OUR FULL TERMS & CONDITIONS PAGE
For additional legal terms — including but not limited to our Force Majeure clause, Cancellation & Refund Policy, limitation of liability, and other important provisions — please refer to our full Terms & Conditions at visionaryadvantages.com/legal.